Job: Payroll Manager (Level 6)

Title Payroll Manager (Level 6)
Categories Payroll Manager (Level 6)
Salary Salary Scale: $1,977,167 – $2,372,601 p.a. plus allowances
Start Date 07/02/2018
End Date 16/02/2018
Location Kingston
Job Information


  • To manage the preparation of payroll for the Passport Immigration and Citizenship Agency (PICA); fund the salary bank account; upload salaries ensuring that they are paid on time and the payment of personal and statutory deductions to the relevant institutions are made, in accordance with the FAA Act and relevant MOF Circulars and established guidelines.


  • Salary bank account funded;
  • Cheques printed and deposited;
  • Pay advice and cheques dispatched;
  • Salary uploaded to staff’s accounts;
  • Salary “on and off” control accounts reconciled;
  • Payment Vouchers and Funding Advisories certified;
  • Statutory and personal deductions paid;
  • Returns prepared and filed;
  • Reports prepared and submitted;
  • Human resources managed
  • Reports prepared
  • Technical advice given
  • Satisfied customers


  • Manages the accurate payments of salaries, allowances and deductions in accordance with the FAA Act and all relevant MOF Circulars. These activities will include:
    • Verifying computation of salaries and overtime payments;
    • Checking information, calculations and deductions on Earning Records and signs off;
  • Coordinating the prompt submission of annual returns (Income Tax, NIS, NHT and Education Tax) in accordance with the laws of Jamaica
  • Ensures the timely and accurate payment of deductions for staff participating in the Executive Agency Pension Scheme
  • Compares and verifies the Payroll Register with salary “on and off” controls and ensure reconciliation;
  • Manages the filing of the monthly and annual statutory returns;
  • Prepares and submits monthly and annual reports;
  • Addresses concerns raised by the Internal Auditor/Auditor General’s Queries and Reports to include preparation of audit schedules
  • Assists the Director – Finance & Planning to prepare the Unit’s inputs to the Corporate Plan and budget to ensure that the Unit’s objectives and targets are reflected
  • Assists the Director of Finance & Planning in crafting/amending the accounting manual to include the payroll policies and procedures
  • Initiates and participates in disciplinary proceedings relating to staff members within the Unit and implements corrective measures;
  • Performs any other related duties assigned from time to time

KEY COMPETENCIES – The post holder needs to demonstrate the following competencies:

The post holder needs to demonstrate the following competencies:

  • Knowledge of relevant computer applications and systems, including Payroll/human resource management information packages
  • Understanding of the FAA Act, Financial Instructions to Executive Agencies and generally accepted accounting practices
  • Understanding of generally accepted accounting practices
  • Decision-making and problem solving skills
  • Analytical skills
  • Oral and written communication skills
  • Interpersonal skills

 QUALIFICATIONS – Education and Experience:

  • ACCA Level II; or
  • Degree in Business Administration or Accounting or equivalent qualifications
  • Five (5) years related experience

Toni Spencer (Mrs.)
Director, Human Resources
If you believe you possess the above qualities and a strong desire to help the Agency fulfill its mandate, you are invited to visit our website for details. Submission of applications accompanied by detailed resume including the names of two (2) references should be submitted via the web to:
Director, Human Resources
Passport Immigration & Citizenship Agency
8 Waterloo Road, Kingston 10

February 16, 2018 @ 4.00pm
No hand delivered application will be accepted
We appreciate your interest in these positions; however only shortlisted applicants will be contacted.


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